Let's talk time management - the five-minute rule

Yes, my old friend, time management. Where have you been, buddy?

Today I made a concerted effort to create a list and cross things off, like I talked about here.

You know something? Lists work.

What else worked was the five-minute rule.

The five-minute rule is if you need to do something, and it only takes five minutes, DO IT RIGHT NOW. Don't put it off.

I cleared my list in record time today by doing all the five-minute tasks first, then tackling the other stuff.

Amazing...

Confidence booster: keeping track of your successes

Today I was reading Rich Schefren's Strategic Profits blog (I highly recommend it), and came across an excellent article about 3 ways to boost your confidence.  Here's the article.

While I enjoyed all three tips, I particularly liked the first technique, Start a Victory Journal.

At first glance, that doesn't seem like anything new or innovative.  I mean, most of us can pull up a mental list of at least some our top achievements, if given a few minutes (or hours) to think about it.

But when you read Rich's suggestion, you see that he goes deeper than that.

First of all, write it down.  Don't just rely on your memory. We should all be doing this. If you are employed by someone else, it makes performance appraisal time so much easier. And if you work for yourself, well, it's nice to be able to look back at your successes.

Next, what should you write? Here's the fun part! There are three things you should be noting in your journal:

1. Any time you do something particularly well, write it down. Notice I didn't say perfect? Yeah, that's right, time to chuck the perfectionism. Strive for "well done." And if you procrastinate (yeah, this one is aimed at me), then note any progress you're making on anything you've been putting off.  I have a few things I could list here...

2. Any time you do something for the first time, write it down.  Wait, is that a victory?  Yes, it is, and you'll see why in a bit. 

3. Any time you step outside of your comfort zone, write it down. For me, this closely relates back to trying new things. Both of these activities are hard to do, and you deserve to get a mental pat on the back for them.

Okay, now, why are we doing this?  I'm going to quote Rich here, because he said it so well:

"Anytime you do any of these you should record it and congratulate yourself for it in your journal. The longer you do that, the more confidence you will build because you’re constantly reminding yourself that you actually are better than you’re giving yourself credit for."

I love that - reminding yourself that you are better than you're giving yourself credit for. I don't know about you, but I can be very hard on myself. This exercise should help me learn to keep things in perspective. By keeping a Victory Journal, when I'm having a bad day, I can easily remind myself that not only do I not suck, but I'm actually quite good at a lot of things. I'll know because I have it written down.

And the first thing I'm going to write in my Victory Journal is that I stopped procrastinating on my writing and updated my blog.

What will you be writing in your Victory Journal today?

Book reports

I'm still way behind in my efforts to read 50 books in 2011, but I have managed to squeeze in a few more.

Star Island, by Carl Hiaason. Another fun romp through the seedy world of southern Florida.

Mansfield Park, by Jane Austen. The only Austen I hadn't read. And I had to. Because. One must read all Austen novels, or one isn't complete. It is a truth universally acknowledged.

Lady Susan, by Jane Austen. Okay, I hadn't read this one either, but it's more of a short story than a novel. An entertaining read, by the way.

The Jane Austen Book Club, by Karen Joy Fowler. Now you know why I was catching up on Austen! I've wanted to read this book ever since I watched the delightful movie based upon it. The book was also delightful.

And that brings me up to a total of 28 for the year, with 22 left to go.  I need to take a week or two and just read...

It doesn't all have to be done today! (Or even tomorrow...)

Last week I was busy. Crazy busy. Nod off in front of the computer at the end of the day busy. And I must say, I got a lot done! But I’m also glad that things have calmed down this week.

Since becoming a freelancer, I’ve noticed something: when I’m super busy, my work takes over my home life. Before, when I went to an office, I had busy days, and even some long days…but when I got home, that was it. Work was done.

Not any more. When you work from home, sometimes there is no “off” switch.

Luckily there are some things that I can let slide when I get extremely busy. And there are a few things I can’t.

Here are four things I can put off when life gets hectic.

-Selected housework. I can’t just drop all housework, because I still have to live and work here. But vacuuming, dusting, and making beds? They can wait.

-Cooking. I love to cook, it’s one of my favorite things in life. But if I’m busy, meal planning, shopping, ingredient prep, and cooking are time-vampires. As long as I have a carton of eggs and a bunch of bananas in the fridge, I’m not going to starve.

-Reading/writing for fun. This one kills me to give up, but these enjoyable pastimes become time-wasters when I’m busy. That means no extra personal blogging, rambling emails to friends, or reading novels or magazines.

-Sleep. Well, I can’t cut sleep out entirely. But if it’s a choice between getting a project done on time or disappointing a client, well, I’ll give up a couple of hours a night. Besides, I work from home - when it slows down again, I can take a nap!

And here are four things I can never let slide. Ever.

-Selected housework. Laundry - gotta have clean clothes. The alternative is just unbearable. And running the dishwasher from time to time, as well as a weekly trip to the grocery store for the basics (like eggs and bananas).

-Email. Like everyone else, I get a ton of email. I found out the hard way that it must be dealt with every day, like clockwork, or my electronic inbox overflows and it becomes too much to handle. I set aside 3 times a day that I tackle new items in my inbox, and it only takes a few minutes each time. The rest of the day I try to ignore it (unless I’m expecting something important).

-Family time. Again, a few minutes here and there accomplishes a lot. Setting aside the computer for 15 minutes or so does wonders for my husband’s and cats’ moods, and mine, too.

-Exercise. I’m not talking about training for an Olympic event here. But I need a minimum of 30 minutes, 3 days a week of aerobic activity to feel human. It may mean giving up a little sleep, but I’m not giving up my morning run.

What are the things you have to keep up with, even when you’re busy? What can you avoid? Share in the comments section below.

Running is gluten-free

Well, I missed Wednesday's running post and Friday's gluten-free post, so why not combine them for a Sunday post?

The comeback trail from a hamstring injury is slow.  I still have tightness and some residual soreness in my hamstring, but I'm finding that if I just relax and don't push the pace when I run, it doesn't get any worse.  In fact, my hamstring feels better after a run, I guess because the muscle is all warmed up.  That's not the problem. I don't mind going slow, as long as I get to keep running.

The thing that has been bothering me since my injury is that my legs feel like lead on every run.  You may recall that I took a few weeks off and rested.  During that time, I also changed my diet.  I am now grain-free and sugar-free, and with that, my carb intake has naturally gone much lower. I didn't realize how much it would change my energy levels.  I feel great most of the time, but when I exercise, I'm dragging.

In the past I didn't think too much about carb-loading before exercise.  I mean, it just happened naturally.  I was eating grains like rice and corn at every meal and snack.  So I naturally had a lot of easily accessible fuel available for each run.

Fast forward to my new, grain-free existence.  Now I'm fueling my body with protein and fats, and let me tell you, it's hard!  Carbs are easy fuel for the body, but protein and fat take a lot of work to assimilate.  No wonder I'm dragging...

So I tried a little experiment before Saturday's four-mile run.  I ate carbs.  Not a lot, mind you.  But I made the effort to eat something for quick energy, which amounted to a grain-free biscuit with honey.  I know, right?  I went all out!  And here's what happened: I felt good. I had a great run. And I didn't feel like I was running through pudding.  It was, in a word, AWESOME.

Now I get to have some fun experimenting with paleo-friendly carbs before runs.  There are sweet potatoes and raisins in my future.  Maybe even some coconut flour breads. All gluten-free, grain-free, and (mostly) sugar-free. I must say, I'm looking forward to it!  I really didn't like running with lead legs...